Help wanted at GPHC: Executive Director

Job Description:

The Executive Director of the Greater Park Hill Community, Inc. (GPHC) is an employee of the organization.  Although the Executive Director is expected to work closely with the GPHC Board of Governors and the Executive Committee, he or she is not a member of either, and has no voting rights within the organization. Unless specifically directed by the Chair or Chair-Elect, the Executive Director has no authority to terminate any staff member or contract worker.

 

Reports to: The Executive Committee.

 

Description of Job:

The Executive Director works with the Board, Executive Committee, other committee members, volunteers and contractors to carry out the mission of the organization.

 

Specific skills and education needed include:

• An Associate’s degree plus two years of prior executive director or management experience, or equivalent required.

• Developing strong and positive GPHC Board of Governors, volunteers, and membership relations.

• Fund-raising, grant proposal writing and community relations;

• Broad understanding of neighborhood issues, including zoning, crime prevention, and City-wide issues;

• Broad understanding of City processes and/or programs that govern the areas of neighborhood concerns;

• Negotiating constructive solutions to neighborhood/neighbor problems;

• Fiscally sound financial management of organization’s budget;

• Coordinating multi-faceted programs;

• Managing diverse volunteers and part-time staff;

• Various computer programs, including Microsoft Word, Excel, Outlook, PowerPoint, etc.

 

Essential Duties/Responsibilities:

1. Office & Property Management

• Ensures that the office is open during regular business hours (Monday thru Thursday, 9:00 AM to 3:00 PM) unless prior approval is obtained from the Chair or Chair-Elect.

• Works with members of the Building Committee to ensure that the building is maintained in a clean and safe condition.

• Property Management:

  • Trash & recycling – take out trash and recycling for Tuesday morning pick-up by City of Denver.  Ensure dumpster is locked at all other times.

  • Phone and internet service – manage issues with phone and internet service and repairs.

  • Coordinate with Cleaning Service for days and times of service and payment.

  • Office Equipment – manage maintenance and repair of office computers and printers; coordinate budget for software and hardware upgrades with GPHC Treasurer.

  • GPHC Insurance – maintain records for insurance; manage and submit paperwork to insurance agencies for annual renewals.

  • GPHC Garden – coordinates and manages volunteers for planting, maintenance, irrigation and winterization of garden.

• Procures adequate and appropriate office supplies and arranges for the maintenance of office equipment.

• Collects payments from and maintains positive relations with GPHC tenants.

• Keeps records of outside groups that conduct meetings in the GPHC building.

• Works with the Treasurer to develop the office budget and ensures office expenses fall within allocated office budget.

• Provides executive committee with a monthly office budget status report.

• Supervises and directs contractors and volunteers performance and promptly informs the Executive Committee of any personnel difficulties or issues.

 

2. Membership

• Maintains an accurate and up-to-date list of GPHC’s membership (hard and soft copy).

• Provides membership statistics at monthly GPHC Board Meetings.

• Responsible for developing and implementing strategies designed to increase the membership base of GPHC.

• Works with Membership Committee to ensure membership goals are reached.

• Ensures up-to-date Membership List is available for the GPHC Annual Meeting at least two days prior to the meeting and arrives to the GPHC Annual Meeting at least 30 minutes prior to the start of the GPHC Annual Meeting with the a current Membership List.

 

3. GPHC Emergency Food Pantry

• Ensures the Food Pantry is open on Monday and Wednesday (10:00AM to 1:00PM) unless prior approval is obtained from the Chair or Chair-Elect.  In emergency food situations food pantry services will be made available during regular business hours (Monday thru Thursday, 9:00AM to 3:00PM).

• GPHC errands will not be attended to during Food Pantry hours (noted above).

• Coordinates Food Pantry services around the Newspaper schedule, which is set yearly by the GPHC Newspaper Manager, newspaper staff and newspaper stakeholders.

• Responsible for management of the organizations food pantry:

  • Screens applicants for eligibility.

  • Coordinates and manages volunteers for Food Pantry.  Obtains prior approval from Executive Committee for proposed volunteers.

  • Assures that food is stored safely and in its designated locations.

  • Provides Executive Committee with quarterly review of Food Pantry operations, including the:

    • Number of clients served during the quarter

    • Amount of food collected

    • Amount distributed

    • Cost to GPHC

• Presents annual review and assessment of the food pantry operations to the Executive Committee.

• Works with Health and Human Services committee to ensure food pantry meets the need of the community and organization.

 

4. Records and Files, Website, Social Networking Sites

• Posts GPHC information on official GPHC Facebook page.

• Maintains up-to-date list of all Board members and terms and their contact information

• Maintains GPHC’s official files, including:

  • Organizational historical documents/files.

  • Board and Executive Committee meetings minutes.

  • Compendiums of zoning and other regulations and ordinances of interest to the citizens of the community.

  • Property Management – rental leases, insurance, work orders and invoices, etc.

• Posts notices of significant residential and commercial zoning change requests within Park Hill.

• Manages and submits yearly Registered Neighborhood Organization information and paperwork to the City of Denver as required to maintain active RNO status.

 

5. Interaction with Board of Governors and Executive Committee:

• Develops and recommends to the Board specific long and short term plans for the development of GPHC’s programs and services.  Collaborates with Board on the plans.

• Ensures GPHC Office, or other meeting location, is open and “set-up” at least 15 minutes prior to the Monthly Board meeting start time.

• Maintains positive and professional relationships with all Board members.

• Notifies relevant Board members of upcoming City hearings or ordinances that impact Park Hill.

• Develops and improves communication, involvement and relationships of GPHC with City of Denver departments, other non-profits and community services.  Notifications are received at GPHC office via email and other delivery methods.  E.D. to filter, read, put into calendar and notifies Board of items of interest to GPHC.

• Provides orientation and training programs for new Board members.

• Attends monthly meetings of the Board and Executive Committee, as requested

• In collaboration with the Chair, develops the agenda for the monthly Board meetings and distributes the agenda to Board members at least one day prior to the meeting.

• Presents an oral and written report at Board meetings of significant events that have occurred during the month.

• Maintains an up-to date sign-in sheet for Board members to initial at monthly meetings and informs the Chair when a Board member has missed three consecutive monthly meetings.

• Maintains a Dropbox file of the Minutes of Board meetings, which are provided each month to the board by the Secretary or Acting Secretary.

• Each August, coordinates with other Board members to identify potential candidates to receive the Babbs award.  Works with Selection Committee in evaluating each candidate’s qualifications and participates in selection of award winner for announcement at Annual GPHC Meeting in October

• Attends the GPHC Annual Board Retreat, which is the strategic planning session for the organization.

• Attends the GPHC Annual Meeting, which is held in October, for the election of officers.

• Provides general support to the Officers of GPHC and, if directed by the Chair or Chair-Elect, to other members of the Board.

 

6. Community Relations:

• Effectively communicates the goals and services of GPHC to the community through direct involvement, the GPHC brochure, and through the media.

• Works closely and collaboratively with the Executive Committee to foster strong community relationships.

• Maintains appropriate relations with other neighborhood and social service groups in the community.

• Provides coordination with funding sources, governmental units and other agencies as needed.

• Receives and responds to emails and phone calls received at GPHC office.

• Coordinates and manages volunteer activities.

• As directed by the Chair or Chair-Elect, attends other neighborhood community or City agency meetings on issues of importance to Park Hill.

• Interacts with community residents in a positive manner.

 

7. Fundraising

• Provides assistance to Board members in formal GPHC fundraising activities, including but not limited to, the Home Tour and Garden Walk.

• Attends fundraising events, unless prior approval by the Chair or Co-Chair has been granted.

• Coordinates GPHC presence at all fundraising events (booths, banners, etc.).

• Researches grant opportunities and applies for grant funding.

• Provides monthly grant status report to the Executive Committee.

• Pursues and develops other avenues for fundraising:  events, collaboration with other organizations, etc.

 

8. Volunteer Coordination & Management

   • Actively pursues and recruits volunteers for the organization for Board and Committee vacancies.

   • Coordinates with Board and Executive Committee on volunteer needs and resources.

   • Obtains approval from Executive Committee for new volunteer candidates and positions.

 

9. Accounts Receivable

   • Collects and stores checks received at the GPHC offices.

     • Membership

     • Newspaper advertisement payments

     • Garden Walk and Home Tour payments

   • Processes credit card payments

     • Same as listed for checks above

 

10. Other Duties

• The Executive Director shall perform other duties as prescribed by the Executive Committee or Board of Directors.

 

11. Residency

• Greater Park Hill resident preferred but not required.